Features at a Glance

Cloud ERP designed for Small & Medium Enterprises

KeepMyAccount is a smart and innovative choice that can make your organization smarter and more efficient with a fully-featured suite of invoicing and accounting tools for your business. KeepMyAccount offers Many key features beyond the normal functionalities and features of an accounting software

Features

Accounting software, to the outsider, seems to be very straightforward offering similar features in different accounting software. However, once you are in the know, you will understand that it is not the case. The primary functions of accounting software include accounts receivable, accounts payable, billing, general ledger, and standard components like this. KeepMyAccount offers Many key features beyond these functions and features.

A Retail POS System that has it all

KeepMyAccount is a feature rich cloud based ERP system that is seriously simple yet powerful for retailers

Easy to set-up, easy to use POS

All the interfaces of KeepMyAccount system are created keeping usability in mind and we are constantly updating it to make it easier for you to use and minimize training time

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Multi store Operation

Multi-store Operation

Scale your business as it grows. All of our modules are created to with scalability in mind so your whole operation can work as one.

Advanced Accounting Module

In terms of feature completeness, our accounting module is comparable to the best in the business.
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Grow your business with real-time data

View all your business data and reports in real-time anywhere, anytime with our cloud based POS System. Take the guesswork out of your decision process and increase your profitability by analyzing your key metrics.

What distinguishes KeepMyAccount Program?

The most important features of KeepMyAccount ERP

FAST & EASY CLOUD POS

Extremely fast to use, and easy to learn KeepMyAccount Cloud POS. Minimize your training time and use effortlessly

POWERFUL INVENTORY MANAGEMENT

Your inventory setup does not have to be a tedious process. Bulk upload with csv file add images your products, Edit products, Product stock History and control stock, create varients and more

REAL-TIME REPORTING AND BUSINESS ANALYTICS

Eliminate guess work with and make business decision that benefit your business. View our business data and reports anywhere. All presented in a beautiful manner where you can find what you need

CUSTOMER MANAGEMENT

Create customer profiles and view their purchase history on a central database. Send them their bills if they are on KeepMyAccount. Loyalty program also available

TAX REPORTS

View detailed tax reports so you are always ready for your audits.

CREATE CREDIT INVOICES AND PURCHASE ORDERS

Create detailed invoice and purchase orders and send them to your vendors and customers.

CASH MANAGEMENT

Track the movement of your cash from cashfloat to register closure to reduce errors, thefts and discrepancies

RETURNS AND REFUNDS

Our POS system handles returns and refunds. Refund past orders and send the money back to your customers.

DISCOUNT MANAGEMENT

Manage discounts on items or give it specifically to customers

Restaurant Management

Kitchen Screen facilitates sending certain orders automatically to the kitchen. Moreover, the chef in the kitchen can approve or deny any order as per the availability. The cashier can check the status of the food being prepared in the kitchen anytime.

Reward System

Customers will always have rewards to use, so there's always a reason to buy from you specifically because they'll always have points on their account. It's a perpetual cycle - each purchase generates points.

EXPERT ADVICE AND SUPPORT

We have 1000's of customers over the years on our on-premise and cloud solution. Our support team will be available 24/7

Branch Accounting

A branch office is a location, other than the head office, where a business is conducted. Most branch offices consist of smaller divisions of different aspects of the company such as human resources, marketing, and accounting.
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Multiple Branch Management

KeepMyAccount users can create and manage their branches under one roof. Users can create branches without any restrictions. Stock from the head office can be transferred to the branch and wise versa.

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Fund Transfer and Fund Receiver System

The KeepMyAccount accounting feature enables the transfer funds between branches easily.

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User Allocation

Assign which kind of user can access head office accounts and branch accounts by defining users.

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Exclusive Branch Reports

Separate reports for branches and head office like; Branch wise sales report, stock report, etc.

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Centralized inventory management

KeepMyAccount Is having centralized inventory management, it is having a separate sophisticated inventory management section. which includes Stock transfer, stock Adjustment, stock summary,Stock History etc.

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Multiple Branch user allocation system

The KeepMyAccount Branch accounting system enables the creation and allocation of multiple users into different branches.

Point Of Sales

KeepMyAccount ERP system empowers retailers with a user-friendly interface that aims to deliver seamless retail experiences. To keep up with the growing trends and changing customer needs. KeepMyAccount ERP promises a quick and easy approach to bill with continuous data synchronization. The KeepMyAccount ERP offers effective stock management features to retailers to empower them with greater control and increased visibility into stock availability.
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Quick Billing

Quick billing is one of the important features of the POS system. KeepMyAccount ERP system helps the user to do quick billing of their transactions

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Touch Screen Enabled

POS eliminates the use of a mouse and can make POS transactions with a touch screen

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Multi Counter Management

By using KeepMyAccount ERP System, users can create and manage multiple counters limitlessly

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Integrated Loyalty Management

In KeepMyAccount, the client can integrate their loyalty scheme with POS. By integrating Loyalty with KeepMyAccount the client can easily redeem their customer's loyalty points

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Barcode Scanning System

In KeepMyAccount ERP System, The user can use the facility of barcode scanning, barcode printing, and also thermal scanning.

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Multiple Payment Support

The KeepMyAccount POS enables multiple payment support like cash, credit/debit card, cheque,Add your Own Custom payment etc.

E Commerce

KeepMyAccount WooCommerce Integration is a complete E-Commerce tool that helps businesses grow their e-commerce business online Organizations can achieve more than just selling their products by using a technology that grows with their online business. While integrating KeepMyAccount with the e-commerce platform users, can easily update their inventory level, rate updates, reorder level, etc. A good e-commerce platform helps the user to track their customer orders, and delivery time in a proper way and can also get more loyal customers.
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WooCommerce Integration

Using WooCommerce Users can Run their entire online store using this one software.

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Product Management

Track your products, customers and Manage all products, sales, and returns effortlessly

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Tools For Website Customization

It contains all the tools you need to build a website, accept orders, track inventory, etc.

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Accounts Management

Automate tax calculations and monitor your accounting

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Inventory Management

Keep track of your inventory, fulfill store orders on time, accept payments online and offline, and let customers track deliveries.

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Enhances customer relationship

Easy for the Customers to select the product and order

Accounting & Billing

A better way to manage your business Save time and minimize human errors and inefficiency. Grow your business with KeepMyAccount Get Started
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Multiple Business/Shops

Set up multiple businesses in the application. No restriction on numbers of businesses. Inventory & accounting information is kept separately for each business.

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Manage Expenses

Easily add business expenses Categorise expenses Analyse expenses based on category and business locations with expenses report.

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Cash & Purchases

Easily add purchases. Add purchase for different locations. Manage Paid/Due purchases. Get Notified of Due purchases week before the pay date. Add discounts & Taxes

Inventory Management

Sell products faster and eliminate the long lines customers hate. Records sales easily and collect customer informations
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Account Management

Know when your business is profiting. Retrieve and track all purchase and sales transactions across any range of time

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Point Of Sales

Simplified interface for selling products Default Walk-In-Customer automatically added to a business Add new customer from POS screen. Ajax-based selling screen – save reloading time Mark an invoice for draft or final Different options for payments Customize invoice layout and invoice scheme.

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Add Location / Storefronts / Ware House / Stock Transfer

Create multiple locations for your business/shop Manage all of them at the same time. Stocks, Purchases, Sell can be tracked differently for locations. Customize invoice layout, invoice scheme for each location Transfer Product from one business to another branch of location

Product Management

Manage your business products, brands, categories in simple and easy steps
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Product Management

Manage Single & Variable products. Classify products according to Brands, Category, Sub-Category. Add products having different units Add SKU number or auto-generate SKU number with prefixes. Get stock alerts on low stock. Save time by auto calculating selling price, the system is smart to auto calculate selling price based on purchase price and profit margin. No need to type variations every time, create variation template and use it everytime you need to create variable products.

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Reports Management

Purchase & Sale report Tax Report Contact Reports Stock Reports Expense Report View Trending Products, drill down by Brands, Category, Sub-category, Units and date ranges Expense Reports Cash Register Report Sales Representative report

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Other useful feature

Set currency, timezone, financial year, the profit margin for a business. Translation ready. Predefined barcode sticker settings. Create your barcode sticker setting Manage Brands, Tax Rate & Tax groups, Units, Category & Sub-Category . Stock Adjustment Express Checkout

FREQUENTLY ASKED QUESTIONS

General

Yes – our Free Plan allows you to use it without any charges or Credit card Linking, With real-time reports, you’ll also be able to gain valuable insights into how your business is doing.

Yes, just like throughout the signup process you will be able to upgrade and downgrade your subscription level as well as change your payment frequency at any time and how many times you like.

Nope — to use Keepmyaccount for free a credit card won’t be required. If you ever decide to upgrade your account to a more powerful subscription plan, you can add your billing details easily through your account dashboard.

Keeping your data secure is one of our top priorities — that’s why we did not spare any expenses when it comes to our 256-bit HTTPS encrypted server systems. This industry-leading setup enables us to sync your private invoicing data to the cloud.

Absolutely — since KeepMyAccount is a web-based application you’ll be able to keep track of your invoicing needs using any device with an internet connection — whether you’re at home, in the office, or on the go.

We are — if you ever have any questions or concerns, need technical support, or help getting started with KeepMyAccount, just write us a quick email at [email protected] Our support team will be with you within just a few moments.

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MORE QUESTIONS?

The Keepmyaccount platform comes with an extensive Help Resource Center focused on answering any questions you may have — maybe even before you have them.

For legal enquiries please contact us at [email protected]